Under Construction
Some technical skills will make this job easier but still it requires attention to details
- Maintain the website with appropriate backups and updates,
- Ensure that website content is not objectionable to the membership.
- Submit to the Treasurer an annual budget covering fees for hosting, domain registrations, plugin licenses, and other third‐party applications.
- Manage contact from membership when the site doesn’t behave as expected. Interface with Dreamhost, the site host, when appropriate.
- Interface with Membership Chair when problems arise.
- Provide guidance on any updates to the website design and functionality.
- Add new content either suggested by a member or found by the webmaster.
- It would be VERY helpful if the newsletter chair would provide to the webmaster at least one story per month for publication on line.
- Prepare a list of programs, plugins, and any other password protected content. This should NEVER be emailed. Make sure that whoever you give this to is not likely to go in and mess about.
- Ensure that one other person, known to the board, has access to log in the club websites and password protected sites mentioned above
- The Forum is hosted on the website and administered by members with administrative FORUM rights. [expand]
- Annually confirm the forwarding addresses of Regional Reps and Board Officers at Dreamhost. Make sure Board members and Leadership members are added to the discussion list hosted at Dreamhost.
- Mailchimp RSS for updates to board.teae.org to board@teae.org which in turn goes to leadership@lists.board.teae.org. Confirm that the right people are on that list in Dreamhost panel here: https://panel.dreamhost.com/index.cgi?tree=mail.discussion
- Upload via FTP newsletters provided by other clubs and update the TOC lists on appropriate pages
- Upload via FTP RootesReview to the website and update the TOC page to include links there
- FTP members only files are stored TEAE.org/cars/members_only
- Update winners of club awards, location of United.
- Prepare online United Registration forms. Using a previous version is a good place to start.
- Prepare online voting ballot
- Publish on line bios of people running for positions as well as the on line ballot
- Publish the results of the election
- Update the leadership here: https://www.teae.org/about/#board and include the expiration date of board members.
- A great deal of support is required to manage the membership program, PaidMembershipsPro. There is excellent support offered by the company, but you must be able to understand and carry out their instructions.
- Style for RootesReview is one word and in italics
Annually after the election
Update the forwarded teae.org mail and discussion groups to include new people
Update the leadership mailing list/discussion list in Dreamhost https://panel.dreamhost.com/index.cgi?tree=mail.discussion
Confirm board and reps are tagged in Mailchimp
Update the expiration dates of officers and board members: Table 57 and 58
| Domains we own | ||
|---|---|---|
| rootes.org | 5/17/2023 | 17.99 |
| rootesamerica.org | 6/9/2023 | 17.99 |
| sunbeamamerica.org | 5/17/2023 | 17.99 |
| sunbeamsunited.com | 5/9/2023 | 17.99 |
| teae.org | 3/16/2024 | 17.99 |
| tigerseast-alpineseast.org | 3/23/2023 | 17.99 |
| tigerseastaplineseast.org | 3/23/2023 | 17.99 |
| tigerseastaplineseast.com | 3/23/2023 | 17.99 |
General expenses
The ones Kerch pays for are also used on other client sites so TEAE does not have to pay for them. If Kerch gets hit by a bus, someone will have to pay
| company | annual fees | kerch pays for | expires | notes |
|---|---|---|---|---|
| zoho | $12.72 | 7/17/2021 | for MAIL TO TEAE.info | |
| dreamshield (malware protection) | $119.96 | in 2023 | 29.99 each for 4 sites | |
| dreamhost.com domain names | $143.92 | for 8 domains (see abve) | ||
| dreamhost.com hosting | $240 | 7/1/2025 | paid for 3 years | |
| namecheap.com | $17.16 | 2/25/2025 | For the domain name - TEAE.info | |
| Kerch currently pays for these | If Kerch dies these will have to be paid for by the club | |||
| cleantalk anti spam plugin | $8 | 11/12/2023 | 3 year payment | |
| paidmembershipspro.com | $147 | 8/4/2021 | THIS MUST BE SIGNED UP FOR IF I DIE! | |
| thememylogin.com | $10 | 7/1/2022 | ||
| gravitywiz.com | $149 | 7/20/2021 | adds many options for payment and registratoin forms | |