Agenda for BOD Meeting, July 9th

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    Kerch McConlogue
    Keymaster

    Everyone:

    Below is the agenda and previous minutes for tomorrows BOD meeting.

    Board of Directors Meeting – Saturday, July 9, 2005

    In attendance: Anthony DiBattista, Chuck King, Susan DiBattista, Tiger Tom, Vonda Moon, Carl Moon, Robert Jaarsma, Jim Morrison, John Logan Sr., Ranney Dohogne, Tom Calvert

    COMMITTEE REPORTS:

    Treasurer:

    Regalia:

    Publicity:

    Newsletter:

    Membership:

    Website:

    OLD BUSINESS:

    TE/AE new autocross rules – J. D’Amelio to post new autocross rules on website ASAP. J. Morrison to forward clean copy to J. D’Amelio. Motion made and passed to implement new autocross rules.

    Newsletter Printing/Rootes Review –Suggestion to look at hardcopy vs. softcopy of newsletter. Also how often to publish newsletter (monthly, bi-monthly etc.) and reducing cost of printing. Proposal to publish some type of monthly publication (TBD) on website. Soliciting for new editor underway. No decisions on newsletter to be made until new editor is in place.

    Participation of different club members in TE/AE – A. DiBattista to ask for member participation in upcoming newsletters. Regional Reps will be asked to organize more events. Encourage members to advertise events in newsletter/website.

    Concours Rules – Bob & Judy Sharkey (co-chairs). Initial vote on proposal was denied. Suggestion to have Bob & Judy incorporate Alfa-Rameo rules into our Concours stock divisions and submit back to BOD for vote. Suggestion to look at SAOC (UK) Concours rules.

    Decline of club revenue/United Update – A. DiBattista has asked that United XXV budget expenses and all TE/AE events be within budget. J. Miller will be asked to submit United budget to BOD for review.
    J. Millers Chamber of Commerce to send invitation & visitors guide to all members free of charge. C. King suggested displaying handmade sweaters w/club logo for orders at United.
    D. Kellogg to chair Autocross, E. Gibeaut to chair Parts Rm., Jim & Pat Morrison to chair Registration, J. Miller to chair Road Rallye, S. DiBattista to chair hospitality, J. Logan Sr. to chair Tech sessions.

    SUNI V participation – A. DiBattista drafting letter to other club presidents about SUNI participation and moving it closer to the East. A. DiBattista working on improving relationships between Presidents of all clubs.

    5-year plan/Future Uniteds – Updated our 5-year plan. To be printed in Presidents message: notice of 5-year plan, ask for participants. BOD to establish next year’s location by May.

    2005 – Northeast
    2006 – Midwest
    2007 – Southeast
    2008 – Mid Atlantic
    2009 – SUNI V

    Rootes Review Elect – TT compiled a list of potential editors and their proficiency. Officers & BOD to contact & interview candidates.

    Forum Feedback – Forum up and running. Easy to use and great paper trail. All communication now thru forum. A “tech forum” will be demoed at the United by A. DiBattista. Forum needs promotion to all members. Jim & Donna D’Amelio did a great job on forum.

    Lord Rootes Badges –B. Sharkey to ship complete badges w/brackets when plaques are received from Dave Kulasa.

    National Organization – TT proposes future talk on national organization w/BOD & officers.

    R. Jaarsma talking w/Paul Breuhan on future calendar for Rootes group. V. Moon suggested calendars for sale at United. C. Moon suggested having J. D’Amelio ask for pics of member’s cars for the next yrs. calendar.

    TT suggests “Survivor” tech-tips reissue. Proposal to sell binders/covers at next United and BASH.

    NEW BUSINESS (Agenda)

    1) Decline of club assets

    2) Marketing of TE/AE / Club name change

    3) Regional Representatives concerns a) Out of pocket expenses

    4) Comments from other clubs on SUNI and Autocross rules

    5) BOD meeting time at United XXV

    6) Replacement of vacant Representative posts

    7) Concours Rules for 2006

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