July 2022 Board Meeting

Video Conference Meeting was called to order by President Jim Lindner on July 30 at 1:04 pm                                                                                                                                                                        Following Board Members were present: Tom Calvert, Tom Ehrhart, Joe McConlogue, Eric Gibeaut, Dave Reina and Sy Block

Also present: President Jim Linder, Vice President Gary Holman, Treasurer Rob Harter, and Secretary Kerch McConlogue

Regional Reps: Bill Bulpitt, Gary Corbett, Tom Ehrhart, Eric Gibeaut, Tom Hillmann, Joe Parlanti, Rob Roy, Ron Stein

Slides from the meeting are here.

Minutes from the last meeting were approved as posted.

Treasurer’s report was accepted as posted.

Membership Report

  • 39.6% of members choose the electronic version of the Newsletter.
    Therefore, 60.4% choose printed version
  • 36% pay by check
  • 64% pay by credit card (cose of about $575 annually ~ 3% of theoreitcal income)
  • 34% use auto-renewal
  • 21 members (4%) have no email address

These numbers won’t tie to Robs accounting because they are just a snapshot of how the dues and payment choices breakdowns work.

It does give you a datapoint to work with though: our annual dues income should be around $20,000.

RootesReview/Web Presence

Kerch suggested that we consider publishing the newsletter monthly but only printing it every other month. All members would get notification when the issue was available online. Jim pointe out that the newsletter is pretty much the flag ship of the club and reducing the number of issues would be unfortunate. However, overall, there was only slight disagreement with the option. After discussion it was decided to table the discussion and move it to the 3-year business plan discussed later in the meeting.

No progress on advertising, one invitation was sent.  Connection between Google analytics and the website was broken, so there is no web statistics provided.

FaceBook presence has crested 1000 members  (1038 as of July 19)

Old Business

United 39

An update of current registration number is included in the slides.

Eric Gibeaut asked about trailer parking at the event. While details are being confirmed, the hotel has a large parking lot with twice as many spaces as there are hotel rooms. Additional trailer parking is being confirmed for near by parking lots.

There was discussion about the TAC process at the United. Tom Calvert would like to train new inspectors on Tuesday before the United, then have the new inspectors follow existing inspectors looking over the cars presented for TAC on Wednesday.  This would avoid the inspectors missing the event itself.

Donation to RootesArchive Centre

At the last meeting we discussed deferring the club’s donation until the end of the year. That was approved again. We expect Roger Plaskett (a representative of the Archive Centre) to tell us how much money he collects during the “pass the hat” at the United and let that count towards our donaition.

Other reports

There were a few updates about events in the regions. Kerch reminded the group to fill out the form online to get a full listing on the club calendar.

New Business

2022 Elections

It was moved and seconded that the following people will agree to run for office:

  • Jim Lindner, President
  • Rob Harter, VP
  • Gary Corbet, Secretary
  • Steve Murphy (from VA), Treasurer
  • Sy Block, Barb Geschke, and Dave Reina agreed to run again for board positions.  Sy suggested he’d be willing to have someone to run again.

 Requests for nominations from the Membership will be included in the August, September, and October RootesReviews as well as at the general membership meeting to be held at the United.

Joe McConlogue brought up the complications of changing banks with every new treasurer and the need to have mobile check deposits. Jim said they’ll look into that when the new treasurer takes office.

United 40 (2023)

Jim thanked Gary Holman for the work he did trying to find a location in Florida.

In the end Joe Parlanti and Jim worked out details for the 40th United to be held in Bowling Green, KY.  Details of the program and budget are included in the slides.  Budget numbers presented make the event appear viable.  Other suggestions were made for side trips to the Lane Museum which is about an hour from the Bowling Green location and a tour of the Corvette factory.

Auto cross appears to be a sticking point. If we can’t piggyback with a group providing the event, we would have to rent our own lot which could cost around $3000.    There was discussion about the small number of autocross participants. Perhaps the event should not be included or replaced with a gymkhana. 

Jim reminded the group that many of our major awards require participation in the autocross. Many details to be worked out, however, it was moved and seconded and approved that Jim and Joe go ahead with contracting the hotel in Bowling Green for United 40.

Looking Forward

Robert Jaarsma suggested an event in West Lebanon, New Hampshire in 2024. In 2025 perhaps Poconos, Pittsburgh area, Greensboro, Coastal Carolinas. Currently there is no one actively pursuing those locations.

Someone asked Buck Trippel about a SUNI in 2026. Buck asked Jim if TEAE might be interested in taking the lead on that evet. The board decided to make no commitment at this time.

Business Plan

Tom Ehrhart suggested a 3-year business plan committee. It was so moved, seconded and passed.

The objective is to identify practices and procedures to better serve the club and the marque. Plans should be financially and functionally executable.

Recommendations should be made to the BOD/Officers for acceptance and implementation.

There should be a small committee of perhaps five or seven members and should include representative from Board Member, Officer, Regional rep and from general membership. Joe McConlogue, Kerch McConlogue, Bill Bulpitt and Eric Gibeaut volunteered which filled the board requirements. Tom Ehrhart will lead the committee. Tom suggests the first meeting be at the United followed by ZOOM meetings. He expects a report by the end of the year and another one in about six months.

Additional comments

Our newest concours judging guidelines prescribe three judges per team.  However, Jim says not enough people have volunteered to serve as judges. So there will only be two judges per team  and they would probably have to judge several categories.

There was a question about COVID requirements for traveling to Canada. Because the requirements can change on a daily basis, participants will be sent an email with ArriveCan link in the first week in September

The meeting was adjourned at 2:47 pm

Respectfully Submitted,
Kerch McConlogue

Minutes of Semi Annual Board Meeting: February 12, 2022

Video Conference Meeting was called to order by President Jim Lindner on February 12, at 2:07pm

Following Board Members were present: Tom Calvert, Tom Ehrhart, Joe McConlogue, Barb Geschke, Eric Gibeaut, Dave Reina

Also present: President Jim Linder, Vice President Gary Holman,  Secretary Kerch McConlogue, Treasurer Rob Harter

Regional Reps present: Gary Corbett, Tom Hillmann, Ron Stein, Joe Parlanti, Rob Roy, Joe Parlanti, Bill Bulpitt

Download or view the powerpoint file here

Minutes from the last meeting were approved as posted.

Treasurer’s report was accepted as shown (slide 5)

We need to book an additional $2600/year (above the membership income) to keep the club in the black. Essentially this is expected to come annually from the United

SUNI event profit to the club is $3699.89

Membership Report

As of February 1, membership stands at 519.
Additional statistics are available in the slides (#8-11)

A discussion around the costs of processing payments with PayPal vs. Stripe: Paypal has a slightly higher fee: 3.49% + $.49/transaction.   Stripe is just 2.9% + $0.30/transaction. There are similar fees for international/cross-country and currency transfers.

Membership Transfer Proposal

In order to not lose members when a car changes hands, Membership institutes a TEAE Membership Transfer form.  The new owner will get the rest of the old member’s membership period.

RootesReview/website report (#14-18)

Statistics for RootesReview, Facebook and Website visitation are available in the slides.

No progress on advertising. One new business card ad was added and two are lost.

Some trouble has been reported regarding images lost from the website database. Most seem to be images that were in galleries of members’ cars and not other articles. Kerch says she’s not going to continue to look for those old images.

Old Business

United 39 update

The event budget is available in a spread sheet here

Refer to slide 21-22 for information
The budget (separate document) was presented and discussed.
Single day fees and international payments seem to still be worked out.

The United committee is working on finding a location for the Autocross.

The registration fee appears to be $225cdn (approx. $175us) for a single, and $425cdn (approx.. $330us) for a couple. Daily fees should take into account all associated costs.

Tom Calvert reported on the plan to hold a TAC inspector training session on the Tuesday before the United and then the majority of the TAC inspections on Wednesday (outside of the regular United event). The inspections will take place at Gordon Foss’s facility. Tom hopes to have at least two inspection teams.

New Business


Options for Insurance were presented: Current J.C. Taylor (annually $1183), Hagerty (more expensive that Taylor) and American Specialty Ins, Ft. Wayne, IN (covering 30+ member clubs as part of an umbrella association) Base annual fee is $565. Additional “moving event” (autocross and driving tour) coverage is required. This is quoted at $200/per event.  It is expected that an organized group tour is a driving event.  But a “let’s all meet here for lunch” is probably not a driving event. 

It was moved, seconded and passed to change insurance coverage to American Specialty. Jim Lindner will get the new plan in place. Rob Harter will contact JC Taylor to cancel the existing coverage.

Regions sponsoring driving events (like the BASHs which include a rally) would require a rider. It was suggested that if regions have a driving event and have not in the past charged money, this would be a way to encourage collecting fees to cover the insurance and additional event expenses..

Officer Replacements

Kevin Klotzbach of Woodbury, MN was approved as Midwest Regional Rep to replace Joel Griffin.

We need to begin work to find other officer candidates, especially as Rob Harter’s term was extended by previous board action.

Concours Judging Procedures

It was moved, seconded and approved to change the number of judges per team to three. This will reduce the number of judges required. One team will judge the entire car entire class.

It was moved, seconded and approved to eliminate the Suspension and Chassis (underside) as judging component for Personalized and Modified classes. Stock class will still require underside inspection.

Jim Lindner will write up the specifics of this proposal which will be added to these minutes.

Donation to Rootes Archive

It was moved, seconded and approved that TEAE will make no donation to the Rootes Archive Trust at this time. We will provide a donation by the end of the year depending on the club’s financial position.

In discussion, it was suggested that a) the club “gets credit” for donations gathered by Roger Plaskett at the United and b) we might find some way to encourage members to make personal donations to the organization.

United 40 location

It is suggested that we return to the deep south this year. (slide 30) Gary Holman had expressed some interest in going to the Tampa region (although he was no longer at the meeting when that was reported.) Tom Ehrhart suggested we go to Texas. Rob Roy, Texas Regional Rep is willing to do some research into locations and other people who might be willing to work on that project.

Club Banners

Joe McConlogue asked about supplying TEAE club banners to all the regions. As this would be an expense for the club, consensus seemed to be that one new banner could be on hand to send to any region sponsoring an event where a banner would be useful. Another banner could be purchased at that time to send to the next region requesting one. Currently Jim Linder has a banner but is not a Regional Rep. His could be the first to be sent.

The meeting was adjourned at 4:24 pm

Respectfully Submitted,
Kerch McConlogue

Motion to extend the term of the Treasurer


The TEAE bylaws state officers are allowed to serve four one year terms,
consecutively. Rob has reached his term limit and unfortunately we have not
received any nominations to run for this position. The Treasurer position is
critical to the club and cannot be left unfilled. I have spoken with Rob and
he has graciously volunteered to run again. I will include an announcement
regarding the vote on this emergency provision in the October Rootes Review.

The following motion was made by email and seconded:

I move that Rob Harter be allowed to serve a fifth term as Treasurer as an
exception to Article IV (6) of the bylaws.

The motion was marked as passed 12:32pm September 29, 2021

Membership Chairman

The membership chairman maintains the membership database, ensures that members are notified when their membership dues are about to expire or have expired, welcomes new members to the club, advises regional reps of new members in their region, advises the newsletter editor of new members, provides a monthly report to the club leadership, provides a report to the treasurer of dues received, along with any checks received, updates the members map and membership rosters on the members only website, and responds to members questions.

Detailed duties are described in the following documents:

Day- to – day instructions

Monthly Actions

Semi Annual Board Meeting: July 31, 2021

Video Conference Meeting was called to order by President Jim Lindner on July 31, at 3:06pm

Following Board Members were present: Tom Calvert, Tom Ehrhart, Joe McConlogue, Barb Geschke, Sy Block, Eric Gibeaut, Dave Reina

Also present: President Jim Linder, Vice President Gary Holman, and Secretary Kerch McConlogue

Regional Reps present: Gary Corbett, Tom Hillmann, David Kellogg-Achin, Ron Stein, Joe Parlanti, and Gordon Foss

Download or view the file here

Minutes from the last meeting were approved as posted.

United 39 Approval request

Gary Corbett, Ron Stein and Gordon Foss (hereinafter: the Committee) presented a plan for United 39 to be held September 16-18, 2022 in Oakville, Ontario, Canada (south of Toronto).

Room rates are $245 US ($120 Canadian) and will include breakfast. The hotel has 147 recently renovated rooms total and 300 parking spots. It is used to holding car events so there is plenty of room for trailers etc. Jim and the Committee will work out an appropriate number of rooms to block for our event.

This event is the same weekend as the Toronto Film Festival and shares the weekend, and our concours, with British Car Day, the largest gathering of British cars in North America. The event regularly has 1000+ cars on display plus around 9000 spectators.

British Car day will handle the Popular vote judged by the attending public for the ENTIRE FIELD. TEAE popular vote categories will be added. Normal judging will be done by our judges on our cars.

There was a long conversation about the Autocross which the Committee hopes will be managed by Darrell Dimitroff. Details are still being worked out.

Additional information about the location including a conservative budget is included in the slide deck beginning at slide 3.

Passports have been required for US citizens traveling into Canada for some time. That will not change.

Work must be done to facilitate people bringing parts for sale into and out of Canada.

Jim reported that there is no penalty for skipping the 2020 planned NC event.

It was moved and seconded to approve the proposal by the Committee for United 39 to be held September 15-18, 2022 in Oakville, Ontario, Canada.

Treasurer’s report was accepted as shown.

It was noted that without the United, the club is dangerously close to losing money each year and driving the balance into the red.

If the United is not planned to make a profit, then either membership dues must be increased or the printed newsletter should be eliminated. There was NO DECISION ON THIS TOPIC.

Membership Report

As of today membership stands at 513 (a slight adjustment from the slides)
Additional statistics are available in the slides posted here.

Website report:

Statistics for RootesReview, Facebook and Website visitation are available in the slides.

Kerch reported the need for a new email list for leadership and board members. This is due to new regulations of the hosting company which manages our @teae.org mail. The addresses that go to an individual titled board members and regional reps (president@teae.. Etc) will continue to work. But the group emails that contain more than 10 addresses will cease working August 1 (or thereabouts). Leadership (which includes Board members) will get mail from and reply to mail to leadership@lists.board.teae.org. These emails will “reply all.” A similar list will be separate and added for the Board members. That has not been set up yet. Only members of the groups will be included in the distribution. It is not open to the public or other members.

Additional reports:

Joe Montcalvo reports that he is planning a survey about Holbay Alpines in the US. There is a similar survey taking place, and specifically for, UK cars. He will work with Kerch to produce a survey to be hosted at TEAE.org and which will be the basis for an article on the subject. Hagerty Driver’s Club magazine may be interested. More information on slide 23

Old Business

Paid advertising has unfortunately petered out.

SUNI update

Plans for the event continue. If masks become required for indoor use, TEAE will not be the enforcing body. That falls on the hotel.

TEAE members registrations are about 43% of attendees representing our share of the profits. As the hotel is fully booked there is no additional chance of loss.
There is an unbudgeted expense in the overwhelming number of requests for trailer parking. Space will be rented from a local shopping center.

Concours judging will follow the TEAE rules except that three judges will judge each car rather than dividing the activity along section guidelines.
Upcoming Membership meeting will be held during the SUNI event.

2021 Elections:

Treasurer Rob Harter has served four years in the position and so is not eligible to run again. Kerch nominated Barb Geschke for the position. She declined. President, VIcePresident and Secretary agreed to run again. (Kerch will be happy for somebody else to take the job!) The three year terms for Tom Calvert, Eric Gibeaut, and Tom Ehrhart will expire and need to be filled. All three agreed to run again.

Additional nominations will be solicitated during the general membership and through the September and October RootesReveiw. Ballots will be published in the November RootesReview.

The meeting was adjourned at 5:01pm
Respectfully Submitted,
Kerch McConlogue

Semi Annual Board Meeting: February 21, 2021

Video Conference Meeting was called to order by President Jim Lindner on February 21, 2021 at 1:05 pm

Following Board Members were present: Tom Calvert, Tom Ehrhart, Joe McConlogue, Eric Gibeaut, Dave Reina, Sy Block. Barb Geschke came late

Also present: President Jim Linder, Vice President Gary Holman, Treasurer Rob Harter, and Secretary Kerch McConlogue

Regional Reps present: Bill Bulpitt, Gary Corbett, Tom Ehrhart, Eric Gibeaut, Tom Hillmann, David Kellogg-Achin, Joe Montcalvo, Joe Parlanti, Rob Roy

Slides from the meeting are posted here

Minutes from the last meeting were approved as posted.

Treasurer’s report was accepted as shown.

Beginning balance January 1, 2020 was $17,660.12  Year end balance was $17,988.19. Particularly noted was the $345 income for advertising. Year net: $328.07. Profit and losses for the last 3 years was reported and is included in the slides attached. See slides for details

Membership Report

The slides show 497 members which is down 17 from August of last year. But currently we have 503 members. 34% get electronic RootesReveiws; 66% get printed copies.

Joe McConlogue shared the membership numbers from the last 5 years showing a fairly consistent bouncing around 500 members. Joe also reported that the last of the old two-year memberships have been replaced with the new single year plan.


A report was shared regarding the costs of printing the RootesReveiw by quarter reflecting the number of pages per issue. It is noted that 12-page issues seem to fit more in line with the income from memberships. Effort should be made to hold that line if possible.

Website report:

Average website visits seem to have dropped by about 10%.


Membership in the group is growing and engagement remains high.

Total membership in the Facebook group is 602 with 311 posts made in 6 months between 8/1/ and 2/1  (about 50/month). In the previous 4 months, there were 236 total  (about 59 / month)

The Susquehanna Region’s Virtual Rallye had 14 members signed. But only 3 participated.

Old business

Regional Rep Reports

Bill Bulpitt (Metro Atlanta) reported an upcoming British Car Day in Catersville, GA where a new auto museum is being built. He expects to have a regional showing at Road Atlanta and Amelia Island.

Joe Parlanti (Chesapeake) reported on June British Car day and a plan for Drive with the Sunbeams later in the season.

Joe Montcalvo (California) is working with Rick at Sunbeams Specialties to put on a joint swap meet in the fall. He also suggested we feature Rick McLeod and Curt Meinel in RootesReview member spotlights. This was enthusiastically approved.

Tom Ehrhart (Susquehanna) noted that no plans were set for the BASH, Tom Calvert advised that Sumra Manning contacted him about holding it at the Simone museum.

Dave Reina suggested that Regional Reps be asked to send regular reports of goings on in their region for publication in the RootesReview. These should be short, couple of sentences, with pictures if available and talk about the people in their region and not about upcoming car events. Dave will contact the reps regularly to encourage participation.     


J.C. Taylor will continue to be our insurer. Premium $1068 annually due March 19, 2021.  No objection. Treasurer Rob Harter will look into other companies over the next year. Grundy and Condon-Skelly were suggested.


Advertising seems to be a bust. 13 packets were mailed, 5 distributed by email. Followup is required. David Kellogg-Achin volunteered to help with followup phone calls to companies that have been contacted by email or by USPS

SUNI update:

Tom Ehrhart noted that SUNI is pronounced as “sunny”

 September 13-17 Hilton Garden Hotel, Independence, MO
Key target dates

  • Apr 1  Registration Opens
  • June 1  Date we must commit $$$. Will evaluate expected attendance and COVID conditions
  • Aug 14 Last date to cancel and reschedule for 2022

Tentative schedule and possible invited guests were shared. See slide #20-21

Preservation Class

Jim Lindner shared information for purchasing bumper badges  from Rallye Productions and Quality Lapel Pins.

Joe Parlanti questioned the fee quoted by Rallye Production and volunteered to send the last quote he had to Jim for further conversation.

Because we don’t know how many of these may be required, it was decided that we purchase them on an as needed basis, likely in the $20-30 range rather than invest $550 to purchase a supply.

Tom Ehrhart asked that Jim confirm that the material used in manufacture be weather proof.

New Business:

Rootes Archive Donation

When the $1200 donation to RACT was approved last year, we discussed ways to recoup that money. The primary suggestion was to eliminate one issue of the RootesReveiw. General consensus is that that is not a prudent option.

It was suggested that we send a quarterly email appeal to the membership requesting donations be sent to the club to then be sent to RACT in a lump sum near the end of the year.

Because of the way the membership software processes payments, there is no reasonable way to manage donations there. Discussion will continue on this idea.

It was suggested that we look into getting the club to be designated as a 501 ( c ) 3 charitable organization. While in general it was deemed to be not feasible requiring bylaws and articles of incorporation changes, Joe Montecalvo volunteered to send the bylaws of a Volvo club he  is a member of for review of the possibility of this changer

United 39 (2022)

It has been hoped that the 2022 United would be held in Canada. There are mixed reviews of whether people are excited about going or apprehensive of the cross border crossing. Gary Corbett agreed to think about it and talk to Ron Stein and hold open the idea. But he did not sound confident. He reported that Canada has much stricter rules around the COVID quarantines.

United Chairperson Courtesy

Barb Geschke suggested that registration for the United Chairperson should be free. This passed easily by consensus.

Printed Roster 

Joe McConlogue proposed producing a printed roster.  However, with a cost exceeding $2000 this does not seem feasible at this time. Kerch reported that there were only 73 unique page views in 6 months.  Kerch also shared a screen to show where the roster is now available on line.

Membership Incentives

Regional reps should make calls to lapsed members. Personal contact is the key. Joe McConlogue will distribute appropriate lists to the reps to include the date of their expiration.

Parts sales via TEAE website was just nixed!

The meeting was adjourned at 3:05

Respectfully Submitted,
Kerch McConlogue