General Membership Meeting: September 2016

Norcross, GA
September 10, 2016

Opening Matters

President Pam Jeffers called the annual General Membership Meeting of Tigers East/Alpines East (TEAE) to order at 2:50 p.m. President Jeffers then introduced the Board of Directors (BoD), club officers, and regional representatives present.

Secretary James Lindner read the minutes from the 2015 General Membership Meeting. No changes to the minutes were made and the minutes were accepted as read.

Treasurer Report: Treasurer Barb Geshke reported financial reports are published in the Rootes Review quarterly. At the end of 2015 the club had a balance of $22,715.16. At the end of August the club’s balance was $38,244.94. This amount is higher than normal because of United XXXIV funds deposited and expenses yet to be paid. Overall, the club is very solvent and this year’s United should at least break even.

Membership Report: Chairperson Joe McConlogue provided the following membership information: Total Membership is about 500.  All new and current members were urged to submit current email addresses. Chairman McConlogue briefly discussed current efforts to improve the Member’s Section of the website by creating pages for individual members, which the member could customize. He is hoping to achieve this goal late this year.

Webmaster Report: Chairperson Kerch McConlogue reminded the members about the calendar available on the website. If a member wants to list an event on the website, they just need to fill out the form on the website and the event will be listed on the website and newsletter. Chairperson McConlogue also discussed the RSS feed link on the website. If you sign up you will receive an email notifying you of new content. Simply go to TEAE/getnews and click on the link to Get Updates. When you receive the confirmation email you must respond to it as directed.  

Forum Report: No report—Chairperson Eric Smyder was not present.

Rootes Review Editor Report: No report—Editor Tod Brown was not present. President Jeffers advised that the club is seeking a new editor and asked that anybody interested in becoming editor should contact her.

Publicity: Chairperson Robert Jaarsma had nothing significant to report. President Jeffers reported that Brad Phillips will assume the duties as Publicity Chairperson.

Regalia: Eric Gibeaut reported that all products available online through the site www.fourth-gear-ltd.com are posted on the forum and online at TEAE.org/regalia. Currently, the club is working a deal for fleece jackets that will be available in time for Christmas.

Old Business

Sunbeam Survivor Manual is now scanned and online on the TE/AE website in searchable format.

Rootes Archive Center (RAC): The BOD has approved to continue an annual donation to this worthwhile effort.  Last year the club donated $250.00. This year the BOD will review our budget and possibly increase the donation to $500.00. In January 2016 the club donated an additional $750.00 to the RAC Building Fund. President Jeffers advised that individual donations to the RAC are also possible and members should see the RAC website for additional information.

Future Uniteds:

United XXXVI: Jim Lindner reported next year’s United will be in Staunton, VA and tentatively scheduled for 21-24 September 2017. The Holiday inn in Staunton is being strongly considered as the host hotel. The concours will likely be held in one of the many local parks and the autocross event will run as part of an event conducted by the SCCS Blue Ridge Region. A formal proposal was submitted to the BOD and this plan had been approved.

At this time the members were asked if they prefer t-shirts or golf shirts for next year’s United. Golf shirts were preferred by a small margin. After some additional discussion it was announced both t-shirts and golf shirts will be available next year.

The members were also asked if they would prefer future Uniteds to be a midweek event. The majority of members present prefer a weekend event.

United XXXVII: The North: Initial planning efforts are focused in the New England area

United XXXVIII: The Midwest or possibly SUNI VII.

Club Roster: The new roster has been published and is available on the website in the members section. Twenty-five members received hard-copy and were include in the United Registration packet. If members have any questions about the roster please let the club know.

New Business:

Adoption of Revised Bylaws: President Jeffers announced that the BOD had approved to revise the club’s bylaws and that such a revision required a vote by the membership on two issues: separate the Bylaws from the AOI; and approve the amended Bylaws. A copy of the changes was provided to each member in advance as part of their Registration packet. Kerch McConlogue explained to the membership the reason for the change and the key provisions of the change. Kerch explained that originally the Bylaws and the Articles of Incorporation (AOI) had been written as a single document, requiring a change to the AOI and notification to the State of Virginia whenever the Bylaws were changed—something that has not been done. This revision separates the two documents in addition to four other key changes.

  1. Authorizes the Board of Directors to set and collect dues.
  2. Authorizes the Newsletter editor to produce and distribute a newsletter.
  3. Identifies the role of the treasurer in the production and distribution of the newsletter.
  4. Changes the voting process whereby the Membership Chairman (vice the Secretary) collects and tallies the votes and ensures the results are published in the newsletter.

At this point President Jeffers asked if there was a motion to separate the club’s Bylaws from the AOI. Gary Holman so moved and Robert Jaarsma seconded the motion. The motion to separate the AOI from the Bylaws was approved.

President Jeffers asked if there was a motion to approve the amended bylaws. Sy Block so moved and Gary Holman seconded the motion. The motion to accept the amended bylaws passed.

2016 Officer and Board of Director Nominations

  • President: Joe Parlanti
  • Vice-President: James Lindner
  • Secretary: Jackie Parlanti
  • Treasurer: Barb Geschke (4th and final year)

Board of Directors: Dave Reina and Judy Sharkey have agreed to run again. Sy Block and Bill Bullpit are new nominations that have also agreed to run.  In the election we will vote in three of these four.

A motion to adjourn the meeting was made by Jean Webb and seconded by Rainey Dohogne. The meeting was adjourned at 3:28 PM.

Jim Lindner, Secretary

Date posted here does not necessarily match the date minutes were submitted.

General Membership Meeting: July 2015

Dayton, OH
July 31, 2015

Opening Matters

President Pam Jeffers called the annual meeting of the Tigers East/Alpines East (TEAE) to order at 7:00 p.m. President Jeffers then introduced the Board of Directors (BoD), club officers, and regional representatives present.

Secretary James Lindner read the minutes from the 2014 General Membership Meeting. No changes to the minutes were made and the minutes were accepted as read.

Treasurer Report: Treasurer Barb Geshke reported the club currently has a balance of $30,498.63 as of July 30, 2015. The amount is higher than normal because of United XXXIV funds deposited and expenses yet to be paid. The average balance is $14-15,000.

Membership Report: Joe McConlogue provided the following membership information: Total Membership: 518.  All new and current members were urged to submit current email addresses. Chairman McConlogue briefly discussed current efforts to improve the Member’s Section of the website by creating pages for individual members, which the member could customize.

Webmaster Report: Kerch McConlogue reported all tech articles from Sunbeam Survivor have been posted to the online Survivor Manual. In addition, volunteers identified additional articles from the old Rootes Reviews and another set of volunteers are editing the articles to clean up format readability. They will be posted online as they are completed. Chairman McConlogue advised the membership that if a member wants to list an event on the website, they just need to fill out the form on the website and the event will be listed on the website and newsletter.

Forum Report: Eric Smyder reported no significant changes to the forum. He did report on discussions with Webmaster McConlogue about possibly upgrading the forum to a PHP Bulletin Board type system. A recommendation was made to identify and list individual points of contact (POC) for specific technical and administrative issues.

Rootes Review Editor Report: Tod Brown reported he is trying to maintain a set schedule for publication of the Rootes Review, but added this is often difficult do to a lack of material. He pointed out the combined Feb/Mar issue as an example. He solicited the membership for their help by submitting material for publication. Submit articles and photos in Microsoft and jpeg formats, respectively. Classified advertisements submitted by members for publication in the Rootes Review will run for three (3) months.

Publicity: Robert Jaarsma reported the update to the United Planning Manual is complete and it is now available on the website and is password protected. Kerch McConlogue added that British Marque Magazine is currently publishing our events and subscriptions to the magazine are available to members at a reduced rate.

Regalia: Eric Gibeaut reported the online site (www.fourth-gear-ltd.com) for regalia sales is now operational.  Examples of the logos are available in the hospitality room. An article about the online sales will be forthcoming in the Rootes Review. Items and links are available online at TEAE.org/regalia

Old Business

Archived TEAE Newsletters: Jennifer Arters has completed converting TEAE newsletters into searchable pdf files using special software acquired last year. The converted newsletters are dated from the creation of TEAE to about 2002. ALL TEAE Newsletters are available in the Members Only Section. These newsletters are searchable within an individual issue.

Rootes Archive Center: The BOD has approved to continue an annual $250.00 donation to this worthwhile effort.

Future Uniteds:

United XXXV: Bill Bulpitt reported next year’s United will be in Atlanta and tentatively scheduled for mid-September. Similar to this year, consideration is being given to linking the United with an existing show—The Fall British Auto Fayre. Suitable hotels are available nearby. A local Tiger owner and SCCA member has volunteered to identify a suitable venue and manage the autocross. A formal proposal will be submitted by November.

United XXXVI: The Virginias Region is being considered as the host for this United. Regional Representative Russ Eshelman will evaluate options and provide feedback soon.

United XXXVII: The North

United XXXVIII: Midwest or possibly SUNI VII.

New Business:

Sunbeam Survivor Manual is now scanned and online on the TE/AE website in searchable format.

Club Roster: President Jeffers encouraged all members to use the electronic version of the roster. A printed version of the roster will continue to be available and a new edition will be published by the end of the year. Please submit any changes ASAP.

2016 Officer and Board of Director Nominations

President: Pam Jeffers

V-President: John Logan Jr.

Secretary: Jim Linder

Treasurer: Barb Geschke

Board of Directors: Tom Calvert, Tom Ehrhart, and Eric Gibeaut

The meeting was adjourned at 8:00 PM.

Submitted: Jim Lindner, Secretary

Date posted here does not necessarily match the date minutes were submitted.

General Membership Meeting: Sept 2014

Tigers East/Alpines East
General Membership Annual Meeting
Boyne Mountain Resort, MI
September 2014

Opening Matters

President Pam Jeffers called the annual meeting of the Tigers East/Alpines East (TEAE) to order at 5:05 p.m. President Jeffers then introduced the Board of Directors (BoD), club officers, and regional representatives present.

President Jeffers read the minutes from the 2013 General Membership Meeting. A motion to accept the minutes was made and seconded. The motion to accept the minutes as read was approved.

Old Business

Treasurer Report: Treasurer Barb Geshke reported the club currently has a balance of $24,941.95 as of the end of August. The amount is higher than normal because of United XXXIII funds deposited and expenses yet to be paid.

Membership Report: Joe McConlogue provided the following membership information: Total Membership: 512 (490 regular/22 lifetime.) Membership is down about 20 members during the current year. Subscriptions are 30% electronic vs. 70% paper; 96% have email access; PayPal vs. check payment is evenly divided, as is one year vs. two year subscriptions. All new and current members were urged to get into forum and use it regularly.

Webmaster Report: Kerch McConlogue reported the most visited sections on the club website are the tech articles and calendar. It was noted that other clubs visit our site to view calendar items, which gives us more exposure overall.

Forum Report: Eric Smyder not present.

Rootes Review Editor Report: Tod & Marilee Brown not present.

Publicity: Robert Jaarsma—work continues on United Planning Manual.

Regalia: Eric Gibeaut—work continues on plan for online site to order all kinds of logo items.

Archived TEAE Newsletters: Jennifer Arters has completed converting TEAE newsletters into searchable pdf files using special software acquired last year. The converted newsletters are dated from the creation of TEAE to about 2002. Five of the early TEAE newsletters were posted on the website in time for United BoD review (Pull Down TAB, About Us/Sample Rootes Review.) Jennifer should be recognized for her efforts.

There are approximately 250 issues from the beginning of TEAE through 2002. These should be read through by Volunteers to index technical articles and make the collection useful to members. Tom Calvert suggested, and all agreed, to add the technical articles to the “SURVIVOR.” Lora and Warren Whitley, Wayne Pierzga, Harry, Elam, Tom Longworth, Art Bonsignore, and Jim Sauers volunteered to search the newsletters for technical articles. Tom Ehrhart will coordinate initiative

New Business:

New club banners were purchased and distributed to each regional representative.

Eric Gibeaut reported that he was contacting Buck Trippel to contribute $250 to Rootes Archives (as approved by BOD).

2015 OFFICER NOMINATIONS
President: Pam Jeffers
V-President: John Logan
Secretary: Jim Linder
Treasurer: Barb Geschke

Board Of Directors: Steve Towle 2015 -2017

Motion was made and approved to accept 2015 slate of nominations for officers and the BoD.

United XXXIV 2015: Bob Webb/Eric Gibeaut continue tentative planning for Dayton, OH July 28 -August 2. The event will include a tour Young’s Dairy Bar and the U.S. Air Force Museum. Mike Phillips would handle registration and Doug Jennings the autocross.

Tom Jeffers announced that he has extra mugs and a few shirts left for sale.

Russ announced that not everyone has been utilizing the premier lot for parking of their Rootes vehicles, and it would be nice to have everyone in one place.

Helen Swift has a broken hip and Tom Ehrhart will be calling her; cards are circulating around for people to sign and wish her a speedy recovery.

John Logan Sr. moved that the meeting be adjourned. The motion was seconded by Alan Geschke. The motion was carried and the meeting was adjourned.

General Membership Meeting: October 2013

12 October 2013

Opening Matters

The meeting was called to order by President Jeffers at 1700. All present stood and recited the Pledge of Allegiance. President Jeffers then introduced the Board of Directors (BoD) and club officers present.

Secretary James Lindner read the meeting minutes from the 2012 General Membership meeting. Tom Jeffers then moved to accept the 2012 General Membership Meeting Minutes. The motion was seconded by Al Geschke. The motion to accept the meeting minutes was approved.

Old Business

Budget Report: President Jeffers read the Treasurer’s report in the absence of Gary Moss, Treasure, who provided the following information via email:

2013 Starting Balance  $10,215.03
Credits Debits
Membership Income $13,078.67 Newsletter -$9,807.10
Interest $0.00 Club Administration -$1,052.70
Regalia Sales $160.00 Miscellaneous Reimbursements $0.00
Remaining past United $0.00 Remaining past United $0.00
Current United Deposits $15,932.67 Current United withdrawals -$1,411.50
Future United Deposits $0.00 Future United withdrawals -$500.00
Gain/(Loss) $16,400.04
2013 Year End Balance $26,615.07

A motion to accept the Budget Report was made by Barb Geshke and was seconded by Bob Sharkey. The motion to accept was carried.

Membership Report:  Curt Hoffman, Membership Chairman gave an update on the club membership. Currently, the club has 506 paid members, 4 lifetime members and 7 courtesy members. Other statistics include: 137 members receive electronic newsletters; 171 cars in the VIN database; and 725 cars are listed as owned by club members although this number is likely inaccurate since regular updates from members are rarely received. The club adds about three members each month, but loses about the same.

Chairman Hoffman then reviewed the VIN Registry Project. He explained the registry is located in the Members Only section of the website and individuals need a separate User ID/password which is assigned by the Membership Chairman. The VIN Registry serves as an excellent historical resource and provides details on cars to include color, engine, modifications etc. Members were encouraged to post their car’s information or update old information.

Chairman Hoffman then reviewed the Electronic roster. He started by stating that the hard copy roster is only updated every two years and is the clubs largest expense. The club is therefore trying to move to an electronic roster, which would be available online and always up to date. Members were encouraged to use the electronic roster.

Curt Hoffman then advised that due to expected travel in the coming year, he would be unable to continue as membership chairman and solicited a replacement from the membership. He then provided a brief overview of the duties, responsibilities and effort required for the position.

Regional Representatives: President Jeffers introduced the Regional Representatives present and publicly acknowledged their efforts.

                Joe Parlanti: Chesapeake

                Curt Bowland: Midwest

                Steve Halbrook: Florida

                Tom Ehrhart: Pennsylvania

                Bill Mounce: New Jersey

                Doug Jennings: Ohio

                Russ Eschelman: Virginia

                Eric Gibeaut: Carolinas

New Business

Nominations for club officers and board members: President Jeffers then reviewed the nominations for the upcoming elections for club officers and BoD.

The following individuals have volunteered to serve another term as club officers:

                Pam Jeffers: President

                John Logan Jr.: Vice President

                James Lindner: Secretary

                Gary Moss: Treasurer

Gary Moss is completing his 4th term as treasurer and cannot run for this position again. Barb Geshke offered her name as nominee to fill the position.

Robert Jaarsma will step down from his position on the BoD. The following individuals have volunteered to serve another term on the BoD.

                Judy Sharkey

                Dave Reina

President Jeffers solicited other nominations from the membership. Tom Ehrhart nominated Joe Parlanti to replace Robert Jaarsma on the BoD.

A motion to accept the above nominations was made by Dave Kellog and seconded by Curt Bowland. The motion to accept the nominations was carried. Nominations will be posted in a forthcoming club newsletter no later than Dec 2013.

SUNI VI: President Jeffers announced that SUNI VI was scheduled for June 29 – July 4 2014 in Colorado Springs, CO. President Jeffers explained the history of SUNI and added that it had not evolved as originally envisioned—a collaborative event involving all Sunbeam Clubs. Currently, the planning, organization, and staging of SUNI events are dominated by a single person. Consequently, TE/AE has decided to hold United gatherings during SUNI years. The 4 year Plan for upcoming TE/AE United gatherings is as follows:

                2014       Boyne Mountain, MI

                2015       Midwest

                2016       South

                2017       Mid-Atlantic

United XXXIII: John Logan Jr. gave an overview of United XXXIII scheduled for Boyne Mtn, MI on 11-14 September 2014. He stated that planning has already started and he solicited volunteers for anybody wanting to help organize and run the event.

President Jeffers then solicited volunteers to begin planning the 2015 Midwest United. Anyone with ideas for that event should contact Midwest Regional Representatives Curt Bowland and Doug Jennings.

Website and Forum Update: President Jeffers introduced Kerch McConlogue the club Webmaster. Ms. McConlogue solicited any questions the membership might have about the website. She then went on to solicit photos from this event. She also solicited feedback from the membership as to what they want from their website.

Eric Smyder, the TE/AE Forum Moderator then reviewed the status of the TE/AE Forum. He stated how features were being added and he solicited feedback from the membership. He also said he is working with moderators for the different sub-forums to promote interaction with visitors to the forum.

President Jeffers asked the membership if anyone could take on a project to make the website’s historical pdf files searchable. Jennifer Arters volunteered.

Newsletter Editor and Webmaster Succession: President Jeffers expressed the need for a succession plan for the newsletter editor and Webmaster, two critical positions within the club. President Jeffers added that the club needs to identify qualified individuals for these positions in advance. She solicited volunteers from the membership.

Open Membership Comments: President Jeffers opened the floor to comments from the membership. Dave Reina, who was responsible for organizing the nominees for the Historic Vehicle Association “This Car Matters Award” reviewed the criteria for the award.

Eric Gibeaut reminded the membership that Club Regalia and Sunbeam Survivor Manuals are available for purchase. Moreover, the club was switching to an online ordering system.

John Logan Sr. moved that the meeting be adjourned. The motion was seconded by John Logan Jr. The motion was carried and the meeting was adjourned at 1900.

Submitted by Jim Lindner, Secretary

Date posted here does not necessarily match the date minutes were submitted.